Executive Assistant
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Date Posted:
August 16, 2024
Department:
Administration
Reports To:
President
Job Type:
Full Time
Hours:
8:00 am – 4:30 pm
Overtime Status:
When required
FUNCTIONAL SUMMARY:
The Executive Assistant will support the President, CEO and EVP – Sales & Marketing will be responsible for the Mississauga location. The Executive Assistant will be responsible for providing administrative support, managing schedules and appointments, organizing meetings and events, preparing documents and reports, managing expense reports, and handling communication channels.
MAIN DUTIES & RESPONSIBILITIES:
- Oversees all incoming and outgoing communications, including emails, phone calls, reports and internal correspondence
- Files important documents, such as reports, meeting notes, emails and letters
- Keeps the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing daily briefings
- Acts as the gatekeeper for internal and external contacts, including vendors, colleagues, clients and customers
- Conducts research and creates reports on various topics based on the needs of the executive
- Follows up on deadlines and commitments to or from Management team
- Makes travel and accommodation arrangements
- Racks daily expenses and prepare weekly, monthly or quarterly reports
- Assists in planning and organizing company events
- Keeps important information and documents organized physically, and electronically
- Maintains a high degree of discretion and confidentiality
- Complies with safety regulations
- Seeks out proactively other areas to help when assignments are complete
- Performs other related duties to ensure the efficient and effective office administration
SKILLS:
- Accuracy – Ensures data presented is free from error.
- Attention to Detail – Thoroughness in accomplishing a task through concern for all areas involved, no matter how small. Monitors and checks work or information for accuracy and plans and organizes time and resources efficiently.
- Time Management – Prioritizes tasks according to their relative importance. Completes high-priority work within required timelines. Does not become flustered by deadlines and timelines.
- Communication – Demonstrates excellent communication, organizational and interpersonal skills. Creates an atmosphere in which timely and accurate information flows smoothly up and down, inside and outside.
- Customer Focus – Makes customers and their needs a primary focus of one’s actions, developing and sustaining productive customer relationships.
- Drive for Results – Demonstrates concern for achieving or surpassing results. Proactively seeks out other areas to learn and assist with other tasks.
- Teamwork – Works effectively as part of a team to meet goals.
EDUCATION/QUALIFICATIONS & EXPERIENCE:
- Diploma in Business Administration
- Certification in Project Management will be an asset
- PA Diploma of Certification will be an asset
- Minimum of two (2) years related experience as an Executive Assistant
- Experience in 3PL is a plus.
- Excellent computer skills (Outlook, Word, Excel, Power Point)
- Knowledge of phone systems, office gadgets and applications will be a plus
- Ability to learn quickly
- Ability to work in a fast-paced environment
- Exceptional attention to detail
- Excellent communication and interpersonal skills
- Ability to conduct research and create dynamic reports or presentations
- Ability to handle sensitive information confidently
Join Our Team!
WHY JOIN US?
- Opportunity to build a career with a growing company
- Medical, dental, and vision coverage for you and your family
- Work in an environment where safety is our first priority
We are an equal-opportunity employer committed to building and fostering a diverse workplace where people feel included and valued. We encourage applications from all qualified individuals.
Should you require accommodation for a special ability or need during the recruitment process, please contact a member of our Human Resources Team at hr@reliablelogistics.ca.
ABOUT RELIABLE LOGISTICS?
Reliable Logistics is a solutions-based organization designed to help retailers, e-tailers, and consolidators optimize their logistics on a global scale. Predominately focused on e-commerce logistics intra-Canada, inbound Canada, and outbound Canada, Reliable Logistics provides an end-to-end solution including trucking (LTL/FTL), customs, fulfillment, and parcel shipping. We have a proven track record of servicing clients for over 20 years working successfully with enterprises of all sizes including fortune 500 companies. We are growing and looking for someone who is ready to grow with us. Confidence in our people is the basis of our drive and dedication to our customers.
About Us
The principals of Reliable Logistics come from the world of Logistics, transportation and technology. With combined experience, we are able to work with you to find the best solution for you and your company.
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